Baldwin Health

Job Summary

The Manager, Materials Management oversees the day-to-day operations of the facility's supply chain functions, including purchasing, receiving, inventory control, and distribution of medical and non-medical supplies. This role ensures that materials management processes support patient care needs, financial objectives, and regulatory compliance. The Manager collaborates with hospital departments, corporate supply chain teams, and vendors to optimize product utilization, control costs, and maintain adequate inventory levels across the facility.

Essential Functions

• Oversees daily materials management operations, including purchasing, receiving, inventory, and distribution of supplies to ensure timely availability for all departments.
• Monitors inventory levels and usage trends, ensuring adequate stock without overages or shortages; investigates and reconciles discrepancies as needed.
• Coordinates purchasing activities in accordance with established contracts, purchasing policies, and approved vendor lists.
• Ensures accurate and timely processing of purchase orders, receipts, and returns within the materials management information system (MMIS).
• Collaborates with clinical and operational departments to evaluate supply needs, standardize products, and support cost-effective utilization.
• Monitors product quality, vendor performance, and delivery accuracy, escalating issues to corporate supply chain or procurement partners as necessary.
• Coordinates with accounts payable to ensure timely resolution of invoice discrepancies and vendor payment issues.
• Ensures compliance with federal, state, and local regulations related to medical supplies, equipment, and hazardous materials handling.
• Oversees supply distribution and equipment management processes to ensure proper storage conditions, rotation, and inventory accuracy.
• Maintains accurate documentation, reports, and records related to purchasing, receiving, and inventory activities.
• Serves as a facility resource for product recalls, backorders, substitutions, and cost-reduction opportunities.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Leadership Responsibilities

• Supervision and Staff Management
  • Provides leadership, mentorship and professional development opportunities for departmental staff.
  • Schedules employees to ensure effective use of resources. Consults with Director on staffing issues.
  • Conducts performance evaluations, sets goals and provides feedback to staff on their performance and development.
• Strategic Planning and Financial Oversight
  • Develops and manages departmental budget ensuring cost effective operations while maintaining high quality service.
  • Monitors expenditures, ensuring cost-effective delivery of services.
  • Evaluates and implements new technologies to enhance operational efficiency.
  • Develops and implements departmental policies and procedures and protocols to optimize quality and overall efficiencies.
• Quality Assurance and Regulatory Compliance
  • Ensures compliance with all relevant regulatory bodies. May oversee the accreditation process with relevant agencies ensuring that services meet or exceed industry standards.
  • Participates in audits, inspections and accreditation processes as applicable.
  • Follows established quality control practices to ensure accuracy, consistency and safety.
• Collaboration and Communication
  • Works closely with leadership teams to coordinate and improve service delivery.
  • Stays up-to-date with industry advancements, new technologies, and regulatory changes.
• Staff Responsibilities
  • May work in a staff role, when required. Ensures that duties and responsibilities are fulfilled while meeting all competencies established for that job.

Qualifications

• Bachelor's Degree in relevant field required or
• Four (4) plus years of direct experience in lieu of a Bachelor's degree required
• Master's Degree preferred
• 2-4 years of experience in closely related field with Bachelor's degree required
• 2-4 years of previous leadership experience preferred

Knowledge, Skills and Abilities

• Strong leadership, organizational, and communication skills.
• Ability to collaborate with interdisciplinary teams and manage cross-functional relationships.
• Foster a positive work environment that promotes teamwork, professionalism, and continuous improvement.
• Communicate effectively with leadership, team members, and stakeholders.
• Ability to work effectively with others, delegate responsibilities, and independently manage tasks while meeting established deadlines.
• Problem-solving and critical thinking skills.
• In depth knowledge of industry best practices and regulatory compliance (if applicable).
• Strong organizational and time management skills.
• Proficiency with Google and Microsoft platforms, healthcare software systems, and data analysis tools.