CHS Corporate

Job Summary

The Manager, Facilities is responsible for overseeing and managing the day-to-day operations of all facility-related activities, ensuring the maintenance, safety, and functionality of buildings and physical assets. This role involves supervising facility staff, managing maintenance schedules, coordinating repairs, handling vendor relationships, and ensuring compliance with health, safety, and environmental regulations. The Facilities Manager is also responsible for managing the budget for facility-related expenditures and ensuring that operations are efficient, cost-effective, and aligned with organizational goals.

Essential Functions

• Oversees the operation, maintenance, and repair of the facility's infrastructure, including HVAC systems, plumbing, electrical systems, security, lighting, and more. Ensure facilities are clean, safe, and fully operational at all times.
• Manages relationships with external contractors, vendors, and service providers for maintenance, repair, cleaning, and other facility services. Negotiate contracts, track performance, and ensure that services meet required standards.
• Develops and implements preventive maintenance programs to extend the lifespan of facility assets and reduce the likelihood of unplanned downtime. Monitor and track maintenance activities and costs.
• Ensures the facility complies with all local, state, and federal regulations, including health and safety standards, building codes, fire safety, and environmental regulations. Implement procedures to minimize risk and ensure employee and visitor safety.
• Develops and manages the facilities budget, ensuring cost-effective operations while maintaining high standards of maintenance and safety. Track expenses, forecast future costs, and identify opportunities for cost savings.
• Leads or oversees facility-related projects, such as office relocations, space planning, renovations, or upgrades. Work with internal teams and external vendors to ensure projects are completed on time, within budget, and meet specifications.
• Supervises and provides direction to a team of facilities staff, including maintenance workers, janitorial staff, and security personnel. This includes hiring, training, scheduling, performance evaluations, and ensuring the team is adequately staffed.
• Optimize space usage and ensure facilities are efficiently utilized. Collaborate with leadership to plan for future needs, including space allocation and modifications to accommodate organizational growth or changes.
• Develops and implements energy-efficient and sustainable practices to reduce environmental impact, such as waste management, recycling programs, energy use reduction, and green building certifications.
• Develops and maintains emergency procedures, including fire drills, evacuation plans, and disaster recovery plans. Oversee emergency repairs and respond to facility-related crises or urgent issues.
• Prepares regular reports on facility performance, maintenance activities, costs, and other key metrics. Maintain accurate records related to facility operations, maintenance logs, and service agreements.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• H.S. Diploma or GED required
• Bachelor's Degree in Facilities Management, Business Administration, Engineering, or a related field preferred
• 5-7 years in facilities management required

Knowledge, Skills and Abilities

• Strong leadership and team management skills, with the ability to motivate and develop staff.
• Excellent project management skills, with the ability to oversee multiple projects simultaneously.
• In-depth knowledge of building systems (HVAC, plumbing, electrical, etc.), health and safety regulations, and facility management best practices.
• Strong budgeting and financial management skills.
• Proficiency in facilities management software, work order systems, and Microsoft Office Suite (Excel, Word, etc.).
• Strong communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external partners.
• Ability to handle emergency situations calmly and effectively.
• Physical Requirements:

Licenses and Certifications

• Certified Facilities Manager (CFM) AHA/ASHE CHFM preferred